Executive Assistant, CEO
True Food Kitchen
Administration
Scottsdale, AZ, USA
Posted on Nov 14, 2025
We believe that a life of purpose has the power to transform the world.
This isn't just a job - it's a chance to find your true purpose. We’re a full-service restaurant collection with locations from coast to coast, known for serving nutrient-dense, thoughtfully crafted dishes for lunch, dinner, and weekend brunch.
WHO WE'RE INVITING TO THE TABLE
The Executive Assistant provides high-level strategic and administrative support to the CEO and SVP of Operations, including complex calendar and email management, travel and expense coordination, preparing reports and presentations, drafting correspondence, and managing sensitive information with discretion. This role ensures executives are fully prepared for meetings and priorities through planning, agenda development, note-taking, and tracking follow-up items across cross-functional partners. In addition to daily workflow management, the Executive Assistant oversees project coordination, anticipates needs, and drives execution on key initiatives that support organizational effectiveness. Principal working relationships includes CEO, CFO, COO, CMO, General Counsel, SVP of Operations, SVP of Culinary, SVP of IT & Restaurant Services, and Administrative Project Manager. This role is located in our headquarters in Scottsdale and is a hybrid role - 3 days in office, 2 remote.
The Executive Assistant also manages all aspects of Board administration — including scheduling, material preparation, logistics, governance documentation, and Board member onboarding and offboarding — ensuring a seamless and professional experience. Acting as a central coordination point across the executive team, this role helps maintain alignment, continuity, and a consistent operational rhythm. The ideal candidate is proactive, highly organized, resourceful, and able to exercise sound judgment in a fast-paced and evolving environment.
THE RECIPE FOR SUCCESS
• Provide high-level administrative support to the CEO & SVP of Operations, including complex calendar management, email prioritization, and meeting coordination.
• Prepare executives for all internal and external meetings through proactive agenda planning, briefing materials, note-taking, and tracking follow-up actions to completion.
• Draft, edit, and prepare correspondence, presentations, reports, and documents with accuracy, clarity, and executive-level polish.
• Manage travel arrangements, itineraries, reservations, and expense reports for the CEO & SVP of Operations.
• Serve as primary liaison between the CEO/SVP of Operations and internal/external partners, ensuring timely communication, alignment, and discretion with sensitive information.
• Oversee project coordination and assist in driving strategic initiatives by monitoring timelines, anticipating needs, and ensuring deliverables are met.
• Manage all aspects of Board administration, including scheduling quarterly meetings and monthly calls, preparing and distributing materials, compiling Board books/decks, managing minutes and resolutions, coordinating logistics, and onboarding/offboarding members.
• Maintain and update annual Board calendars and governance documentation, ensuring alignment across the executive team and stakeholders.
• Coordinate, plan, and execute key company events and leadership gatherings, including the annual True Leadership Conference, in partnership with executive and field teams.
• Support cross-functional departments on administrative needs, document management, SharePoint/Teams organization, and communication workflows.
• Assist with internal processes such as policy updates, SOP organization, project tracking, and companywide communication alignment as needed.
• Build strong relationships across the organization to facilitate information flow and anticipate operational needs.
• Perform other duties and special projects as assigned.
THE PERFECT PAIRING
• Exceptional organizational skills with the ability to manage large volumes of information, competing priorities, and shifting timelines in a fast-paced, evolving environment.
• Strong project management instincts: able to plan, track, and drive initiatives forward with minimal oversight.
• High level of professionalism, discretion, and emotional intelligence when interacting with executives, board members, and internal/external partners.
• Excellent written and verbal communication skills, with the ability to craft clear, concise, and executive-ready correspondence and materials.
• Strong problem-solving abilities with a proactive mindset — anticipates needs before they arise and takes initiative to resolve issues.
• Tech-savvy and resourceful; adept at learning new systems quickly and optimizing workflows across tools and platforms.
• Confident communicator who builds strong cross-functional relationships and collaborates well at all levels of the organization.
• Detail-oriented with strong follow-through; able to maintain accuracy while balancing multiple tasks simultaneously.
Qualifications:
• Bachelor’s degree in Business Administration or a related field preferred, or equivalent professional experience.
• 5–7 years of progressively responsible experience supporting senior leadership in an administrative, operations, project management, or executive assistant capacity.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); experience managing complex calendars, preparing executive-level presentations, and organizing high volumes of information.
• Strong familiarity or experience with tools such as Asana, Concur, Dayforce, or similar project management, expense management, and HRIS systems.
• Excellent written and verbal communication skills, with the ability to draft clear, concise, and polished materials.
• Demonstrated experience coordinating meetings, preparing briefing documents, taking meeting minutes, and ensuring follow-through on action items.
• Strong time management and prioritization skills; able to manage multiple deadlines calmly and effectively in a fast-paced environment.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Hospitality or multi-unit operational experience strongly preferred but not required.
• Ability to work independently, exercise sound judgment, and adapt easily to shifting priorities.
Travel Requirements:
Ability to travel up to 25%, including quarterly Board Meetings, key leadership off-sites, and occasional market visits or special events.
WHAT YOU CAN LOOK FORWARD TO
- Competitive Compensation Package
- Flexible PTO
- Health and Wellness Benefits (medical, dental, eye & more)
- FSA options for child care assistance
- Pet Insurance for your fur babies
- Gym membership discount
- Pre-paid legal support
- 401K and TRUE Matching
- Dining discounts and family meals
- Additional perks and discounts through Perkspot
If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply. You could be just what we need! We believe strongly in creating supportive environments where our colleagues can succeed. As such, True Food Kitchen is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law.
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